If you would like to publicly present a subject matter to the Municipality of Greenstone Council, you can present a deputation. A deputation is a written or verbal presentation that is given during a council meeting.
Request for deputation
People wishing to speak before Council need to submit a written request for a deputation along with all supporting documentation before noon on the Tuesday prior to the meeting. The purpose of a deputation is to provide information to Council. Council will not make any decisions based on a deputation but may ask staff to bring back a report for more information.
GUIDELINES FOR SPEAKING AT A MEETING
To help make your deputation as effective as possible, please consider the following guidelines:
- You should state your name and organizational affiliation before you address Council
- You should speak through the Mayor when answering any Council member questions
- You should address the Mayor as “your worship”, for example “through you, your worship, I would like to answer Councillor ABC's question…”
- Your presentation is to be addressed to Council as a whole and not to individual Council members
- Council members may interrupt you if they need more information
- Make your presentation short, clear and to the point
- Deputations will not be longer than 10 minutes
- Do not interrupt the Mayor or a member of Council
- It is expected that speakers will observe the commonly accepted rules of courtesy, decorum and good taste
Submit an email or letter
Residents and local organizations are welcome to submit submit a letter addressed to Mayor and Council to form part of the next Regular Council Meeting Agenda. All subject matter that would be considered operational or governed within a Municipality Policy or By-law will be responded to in accordance with the established practice. All correspondence shall be respectful and must not contain any improper or offense language.
At-large correspondence
At large correspondence such as resolutions of support or proclamations will be circulated to Council via email, should a Council member wish to discuss or consider the at-large correspondence the item is forwarded to the Clerk to be added on the next Regular Council Agenda.
Submitting a Petition to Council
If you would like to express a joint public opinion to the Municipality of Greenstone Council, you will need to submit a petition form to the Office of the Clerk. You can submit the petition form in-person, by mail or email.
- The petition shall be addressed to the Municipality of Greenstone Council and request a particular action that is within the authority of Council
- The petition must be appropriate and respectful in tone and must not contain any improper or offensive language or information
- The petition must be legible, typwritten or printed in ink
- Each page of the petition shall include the text of the petition at the top of each page
- Each page shall clearly disclose on that it will be considered a public document and that information contained in it may be subject to the scrutiny of the Municipality of Greenstone including other members of the public
- Each page should be numbered and total number of pages must be indicated
- Each resident signing the petition shall print and sign their name, and include their full address
- The request and copies will be circulated to Members of Council by the Clerk through the public agenda
- The petition must be presented at an open meeting of Council through a deputation (By-Law 19-36)
Contact Us
Clerk
1800 Main Street, Box 70 Geraldton, ON P0T 1M0
T. 807-854-1100 ext. 2059
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